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Privacy Policy

Effective Date: October 2025


Introduction
 

The Scott and Jane Stuart Memorial Park Committee (the "Committee"), an advisory board to the City of Longville, is committed to protecting your privacy and handling your personal information responsibly. This Privacy Policy explains how we collect, use, store, and protect information when you use our website and committee services.
 

As an advisory board operating under the City of Longville, we are required to comply with the Minnesota Government Data Practices Act (MGDPA), which governs how government entities handle data.


Responsible Authority
 

The City of Longville's City Clerk serves as the Responsible Authority under the Minnesota Government Data Practices Act and is responsible for managing all data collected by the Committee.

 

Information We Collect


When you use our website services, we may collect your name, email address, phone number​, and any messages and comments you submit.


Committee Members Only:

  • Name and contact information

  • Profile information for member directory

  • Login credentials (username and password)

  • Posts and comments on discussion boards

  • Files uploaded to shared areas 

  • Communication with other committee members


Information Collected Automatically

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Website Usage Data: Pages visited, time spent on site, browser type

Technical Information: IP address, device type, operating system

Cookies: Essential cookies for site functionality, session cookies for member login authentication, and analytics cookies 

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Third-Party Services


Our website uses the following third-party services that may collect information:


Wix Platform: Website hosting and form processing

Wix File Share: Document sharing capabilities
Wix Forum/Discussion Boards: Member-only discussion area

Google Calendar: Calendar integration for events display


How We Use Your Information


Under the Minnesota Government Data Practices Act, we only collect and use data that is necessary for authorized city programs and services:

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For General Visitors:

  • Responding to inquiries and volunteer interest

  • Providing information about park programs and events

  • Website functionality and improvement
     

For Committee Members:

  • Managing member accounts and directory

  • Facilitating committee discussions and collaboration

  • Sharing meeting materials and documents

  • Coordinating committee activities and volunteer efforts

  • Maintaining official committee records


Legal Authority


We collect this information under the City of Longville's authority as a municipal corporation to operate advisory boards, provide park services, maintain public records, and communicate with residents as authorized by Minnesota state law and city ordinances.


Data Classification Under Minnesota Law
 

Under the MGDPA, government data is classified into the following categories:
 

Public Data

  • Committee meeting minutes and agendas (after approval)

  • Committee bylaws and policies

  • General park information and announcements

  • Event schedules and public programs
     

Private Data on Individuals

  • Personal contact information (names, addresses, phone numbers, email addresses)

  • Volunteer applications and interest forms

  • Individual communications with committee members

  • Member login credentials
     

Non-Public Data

  • Draft meeting minutes and internal committee discussions

  • Personnel-related matters

  • Information that could compromise security or safety

  • Committee member personal information (except what's in the public member directory)
     

Member Discussion Area Privacy
 

Access Restrictions:

  • Discussion boards and file sharing areas are accessible only to authorized committee members

  • You must create an account and log in to access these areas

  • Your login credentials should be kept confidential
     

Member-Generated Content:

  • Posts, comments, and files you share in member areas are visible to all committee members

  • Committee members are expected to maintain confidentiality of non-public discussions

  • Do not share confidential committee discussions outside the member area
     

File Sharing:

  • Documents uploaded to member areas (meeting materials, proposals, estimates, etc.) are stored securely

  • Access is limited to logged-in committee members

  • Members should not share member-area documents publicly without committee approval


Your Rights Under Minnesota Law


As a Minnesota resident, you have specific rights regarding your personal data:


Right to Access: You can request to see private data we have about you

Right to Review: You can review the accuracy of your personal information

Right to Challenge: You can dispute inaccurate information about yourself

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To request access to your data, contact our Responsible Authority (City Clerk) in writing and provide specific information about the data you're requesting. Include proof of your identity and we will respond within 10 business days


Tennessen Warning


When we collect private or confidential data about you, we are required by Minnesota law to inform you why we are collecting the data, how we intend to use it, whether you must provide the data or it's voluntary, any consequences of not providing the data, and who else might receive the data (if anyone).


Data Sharing and Disclosure


We do NOT sell, rent, or share your personal information with private companies for marketing purposes. We may share your information only in these limited circumstances:

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  • Information collected through our website may be shared with the City of Longville\

  • When required by court order, subpoena, or other legal process

  • With other government entities when authorized by law

  • To protect public health, safety, or welfare

  • With contractors who help us provide website services
     

Your personal information will never be used for commercial purposes or sold to third parties.


Data Security and Storage
 

  • Data is stored securely through the Wix platform's cloud infrastructure

  • Member login areas are password-protected

  • Access to member information is limited to authorized committee members and city staff

  • Physical records may be stored at City Hall with limited access


We retain your information as long as necessary to:
 

  • Provide requested committee services

  • Comply with legal record retention requirements

  • Meet our obligations under Minnesota Government Data Practices Act


Third-Party Services and External Links


Our website uses services provided by third parties. We are not responsible for the privacy practices of these third-party services.


Our website may also contain links to other websites. We are not responsible for the privacy practices or content of external sites.


Data Breach Notification


In the event of a data security breach involving your personal information:


We will investigate the incident promptly

We will notify affected individuals as required by Minnesota law

We will take steps to prevent similar incidents in the future

We will file required reports with appropriate authorities


Children's Privacy


Our website is not directed to children under 13. We do not knowingly collect personal information from children under 13 without parental consent.


Changes to This Privacy Policy

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We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. We will post updated versions on our website with the effective date.

Significant changes will be prominently announced to members.


Contact Information


For Privacy Questions or Data Requests:


City of Longville

PO Box 217 

Longville, MN 56655


Phone: (218) 363-2022
Email: cityoflongville@gmail.com


Office Hours: M-F 8:30AM to 3:30PM


Minnesota Government Data Practices Act Information


For more information about your rights under the Minnesota Government Data Practices Act, visit: https://mn.gov/admin/data-practices/

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